18th Key Symposium

Okinawa

Entry to Japan

Anyone entering/returning to Japan is highly recommended to complete “Fast Track” within two weeks of their scheduled entry date to Japan. “Fast Track” is a system that allows you to register your certificates/documents for entry procedures and have them reviewed in advance, reducing time spent in the airport after arrival.

What to prepare

• Create an account for Visit Japan Web (https://www.vjw.digital.go.jp/main/#/vjwplo001)
• A device with Internet access
• Passport
• One of the following:
  (1) COVID-19 Vaccination Certificate
  (2) Test Certificate within 72 hours of departure

Registration process

1. Login to Visit Japan Web (https://www.vjw.digital.go.jp/main/#/vjwplo001)
2. Click Quarantine Procedure (Fast Track) button
3. Register passport and submit vaccination certificate or test certificate
4. Wait for completion of review process
5. Show QR code on Visit Japan Web screen to airport quarantine officer

Links

• About Fast Track: https://www.hco.mhlw.go.jp/en/#news
• About Visit Japan Web: https://vjw-lp.digital.go.jp/en/

Daycare service

Note

A nursery staff will be dispatched according to the advance application, and labor costs will be incurred. Please pay the full amount for the reservation even if you do not actually use it for both one-day and hourly uses. In addition, if you use the service for an extended period of time, such as when the pick-up is delayed due to unavoidable circumstances, please pay the additional usage fee.
We are currently contemplating covering a portion of the daycare service costs with the symposium budget. We apologize for any inconveniences caused to daycare service users, and humbly ask for your understanding and cooperation in operating with a limited budget.

Request for infection prevention measures

• Please cooperate to have lunch outside the nursery room as much as possible.
• Please do not forget to disinfect your hands when picking up your child.

Nursing Room

A nursing room is available for use. The room does not require prior application, and its location may be inquired at the main reception desk.

General info

Passport

Please check before departure that there is sufficient time remaining until the expiration date of your passport. During your trip, have your passport with you at all times. You may be asked to present it for identification.

Visa

As of October 11, 2022, entry requirements for foreign nationals have been lifted. Check whether you need a visa or not in order to travel from your country to Japan (Okinawa).
Please check the Ministry of Foreign Affairs of Japan website for more information.

Travel Insurance

We recommend taking out travel insurance before your trip, in case you come across troubles during your time here. Hospital visits and other emergency services can be very costly, so insurance is a wise precaution. For the specifics on insurance coverage and conditions for subscription, please contact an insurance company.

Customs procedure

It is the duty of those entering Japan to know what items are forbidden or regulated in Japan, and to make accurate declarations for items detailed in the customs form.
Please check the list of forbidden or regulated items at the Japan customs website.
Examples of regulated items: cash, counterfeit brand products, chemicals, live animal or plant, drugs, cosmetics, etc.

Currency

The currency in Japan is Japanese yen. You will need to make a declaration in order to bring in cash worth more than 1 million Japanese yen. It is important to understand that small shops might not accept credit cards, so please prepare an adequate amount of cash at the airport, or use currency exchange booths at different locations in the prefecture.

Denominations of money
Coins: 1 yen, 5 yen, 10 yen, 50 yen, 100 yen, 500 yen
Bills: 1000 yen, 5000 yen, 10000 yen
Although quite rare, 2,000 yen bills are sometimes used.

Electricity

When you bring electronic equipment that need to be plugged in, make sure they are compatible with Japanese voltage and electrical sockets.
Japanese electricity plugs are A type. The voltage is 100V, and the frequency is 60Hz. Please come prepared with a transformer or use products that are compatible with Japanese voltage.

Public Transport

Public transportations such as monorail, buses, and taxis are the main transportation in the main island of Okinawa.

For more information click here.

Taxi

Taxis that will take you to your destination smoothly. Okinawa taxis are cheaper compared to ones in mainland Japan and you can ride in groups to make it even cheaper, which is one of the mostly used way of transportation in Okinawa.

For more information click here.

What to wear

Okinawa can get very hot and very sunny. Please take precautions to avoid heatstroke and sunburn. Weather varies depending on season, so please check beforehand and prepare accordingly.

Okinawa seasonal calender

Telephone

Country Code: +81

Area Code: 98

Emergency number:
#110 Calling the police to report an accident or crime.
#119 Calling an ambulance or fire engine in case of injury, illness or fire.
#118 Calling Coast Guard to report an accident in the sea.