Conventions
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Comprehensive support for convention-related operations
We support a wide range of MICE, including international conferences, academic conferences and trade exhibitions.
So far, Okinawa Congrès has served as a partner of hosts and successfully held diverse MICE events, including international conferences for the United Nations and governments, academic conferences attended by experts from specialized fields, and exhibitions and fairs aimed at revitalization and internationalization of local resources. By utilizing that experience and know-how, we provide comprehensive services and produce a forum that delivers valuable interactions for all attendees.
- We offer a variety of services related to real, virtual and hybrid fora where people meet.
- We provide comprehensive support in every aspect necessary to hold MICE, from grand design to budgeting, registration of participants, configuration of programs, and operations during the event, as well as proposal of local entertainment.
Service description
Comprehensive support from planning to implementation
As a comprehensive convention organizer, we provide a wide range of services from planning to implementation. We take care of everything needed to bring success to the meeting.
Document/website management and press contact
- Develop and implement public relations strategy
- Manage press conferences
- Plan a press tour/kit
- Plan and produce printed materials (posters, flyers/circulars, letterheads, envelopes, program abstracts, etc.)
- Plan and create a website
- Plan and create a video, DVD and/or CD-R
Financial management and fundraising plan
- Support financial management
- Financial management and fundraising plan
- Formulate a fundraising plan
Data management, accommodations and transportation
- Develop systems to register participants and presentations
- Register participants, accept and manage registration fees
- Register presentations
- Welcome/support guest speakers
- Arrange accommodations and transportation
- Plan socializing events
- Plan excursions and tours
Equipment, personnel arrangement, venue set up and decorations
- Set up venues and decorations
- Formulate a venue usage plan
- Formulate a venue set up and decoration plan
- Arrange equipment and supplies
- Create a security and traffic line plan
- Hire operational staff
- Plan ceremonies and reception
Operations during the event
- Provide overall management and administration
- Set up venues and decorations
- Operate equipment
- Interpretation
- Manage operational staff
- Manage traffic lines of security guards
- Provide post-event services at press center
- Organize a press conference
- Develop a thank-you note
- Organize a reception
- Prepare a report
- Implement socializing events
- Produce videos
- Conduct tours
- Prepare financial statements
- Keep records
Post-event management
- Develop a thank-you note
- Send thank-you notes
- Prepare a report
- Produce videos
- Prepare financial statements
- Report accounting
International conferences
We are one of the leading service providers in the number of major/important international conferences organized in Okinawa Prefecture. We have gained an outstanding reputation as people sometimes say, “We need to hire Okinawa Congrès if an international conference requires a high level of professionalism.”
Large-scale medical
conferences
We are one of the leading service providers in the number of major/important international conferences organized in Okinawa Prefecture. We have gained an outstanding reputation as people sometimes say, “We need to hire Okinawa Congrès if an international conference requires a high level of professionalism.”
Online and hybrid meetings
We are one of the leading service providers in the number of major/important international conferences organized in Okinawa Prefecture. We have gained an outstanding reputation as people sometimes say, “We need to hire Okinawa Congrès if an international conference requires a high level of professionalism.”
